7.1 Managing Teacher, Student, and Administrator Accounts

Administrators can add and manage users in CurricuLLM to make sure everyone has the right licence, role, and access. When AI for schools is set up properly, account management becomes straightforward and efficient.

What you can do in the Users screen

• See all users at a glance
  • Each account shows the person's name, profile picture, role, and licence type.
  • Hovering over a name reveals their email address.
• Add new users
  • Use the Add User button (top right).
  • Enter the email address and assign a licence.
  • The new user will receive an email invitation to join.
• Change licences
  • You can upgrade or downgrade a licence (e.g. Staff Free → Staff, or Staff → Unlicensed).
  • Licences available depend on how many your school has purchased.
• Assign roles
  • Once a user has a Staff or Admin licence, you can set their role.
  • Roles control what filters apply and what permissions they have.
  • Note: the account you're logged into cannot change its own role (for safety).
• Set student stages
  • Only student accounts allow you to select a learning stage (year/level).
  • Admin and Staff accounts do not have stages.

Tips for administrators

• Always check the licence count at the top of the screen before adding new users.
• Move unused accounts to "Unlicensed" so the licence can be reassigned.
• Remember that roles and filters (explained in the next sections) control what content users can access.

What this means for schools

Managing users in this way ensures each teacher, student, and administrator has the right access, while licences are used efficiently across the school.