13.2 Uploading and Managing Files

Studio mode lets you upload files directly or connect your Google Drive or OneDrive for easy access to teaching materials. Once uploaded, you can chat about these files or use them to create new content.

Uploading Files Directly

How to upload a file:

• Open Studio mode in CurricuLLM.
• Look for the "Files" button.
• Choose your source, Google, OneDrive or Local.
• Browse the folders and select the file you want to upload.
• The file uploads and appears in your Studio session.
• You can now chat about the file or use it to create content.

What you can upload:

• Documents: PDF, Word (.docx), text files (.txt)
• Spreadsheets: Excel (.xlsx), CSV files
• Presentations: PowerPoint (.pptx)
• Other common teaching file types

Connecting Google Drive

Linking Google Drive gives you quick access to all your teaching files stored there.

How to link Google Drive:

• In Studio mode, click "Files".
• Select "Connect Google Drive".
• You'll see a Google sign-in screen.
• Choose your school Google account.
• Grant CurricuLLM permission to access your Drive files.
• Once connected, you can browse and select files from your Drive.

After connecting:

• Browse folders just like in Google Drive
• Select individual files or multiple files
• Files stay in your Drive, Studio just accesses them

Security notes:

• CurricuLLM only accesses files you specifically select
• Your Drive connection uses secure Google authentication
• Follow your school's policies about cloud storage and student data

Connecting OneDrive

If your school uses Microsoft 365, you can connect OneDrive instead.

How to link OneDrive:

• In Studio mode, click "Files".
• Select "Connect OneDrive".
• Sign in with your school Microsoft account.
• Approve CurricuLLM's access request.
• Browse your OneDrive folders and select files.

OneDrive works the same way as Google Drive:

• Files stay in your OneDrive
• Studio accesses them securely
• Only files you select are used in conversations

Managing Files in a Studio Session

Once you've added files, Studio shows them in your session:

Viewing uploaded files:

• Files appear in a list or panel in your Studio session
• You can see file names and types

Removing files:

• If a file isn't needed anymore, click the remove or "X" button next to it
• This removes it from the session but doesn't delete the original file
• You can add it back later if needed

Adding more files during a conversation:

• You can add files at any point, not just at the start
• Click "Files" again and select more documents
• Studio includes the new files in future responses
• Useful when a conversation reveals you need extra materials

Organising Files for Studio

Tips for file management:

• Group related files in folders: In your Drive or OneDrive, keep unit materials together
• Create Studio-ready folders: Make folders like "Studio Materials" for files you use often
• Keep files updated: If you revise a lesson plan, update the file in your Drive so Studio uses the latest version

Using Multiple Files Together

Studio can work with several files at once, which is powerful for planning:

Example combinations:

• Unit planning: Syllabus document + existing lesson plan + assessment task
• Differentiation: Worksheet + student work samples + class data
• Assessment design: Curriculum outcomes + rubric template + example tasks
• Report writing: Student data + school report template + outcome descriptions

The more relevant files you provide, the more grounded and specific Studio's responses become.

File Privacy and Sharing

Who can see your files:

• Files you upload are private to you unless you share them
• Other teachers at your school cannot see your uploaded files

Teacher Tips

• Test with simple files first: Upload a single lesson plan to see how Studio uses it.
• Use cloud connections for speed: If you store files in Drive or OneDrive, linking is faster than downloading and uploading.
• Keep a Studio materials folder: Store commonly used files in one place for quick access.
• Remove files you're not using: Too many files can make responses less focused.
• Name Studio sessions clearly: "Year 9 Science Cells Unit" helps you find sessions later.

Practical Example: Setting Up a Unit Planning Session

• Open Studio mode
• Upload or link these files:
  • Your draft unit outline
  • Example persuasive texts
  • Assessment rubric template
• Add curriculum content: Year 7 English
• Add class data: Year 7 English class progression
• Now chat: "Review my unit outline and suggest improvements based on the syllabus and my class's current levels"

Studio now has everything it needs to give focused, useful advice and create resources tailored to your unit.

Everyday Example

Uploading files to Studio is like putting documents on a meeting table before discussing a project. Instead of trying to describe everything from memory, you have the actual materials in front of you. When you need to reference the syllabus, check last year's lesson plan, or look at the rubric, it's right there. Studio works the same way, keeping your teaching materials ready so conversations are specific and practical, not general or vague.