12.5 Sharing Prompts: Personal vs School-Wide

When you create a Prompt Starter, you choose whether it's just for you or shared with your whole school. Understanding these options helps you build both personal resources and collaborative school libraries.

Visibility Settings

Every prompt you create has a visibility setting:

• "Just for me" (Private)
  • Only you can see and use this prompt
  • Appears in your "My Prompts" section
  • Other teachers at your school won't see it
  • You can change it to shared later if you want

• "Share with school" (Public within your school)
  • All teachers at your school can see and use this prompt
  • Appears in everyone's "School Prompts" section
  • Your name or initials show as the creator
  • Helps colleagues benefit from your work

Setting Visibility When Creating a Prompt

• When filling in the "Create New Prompt" form, look for the Visibility or "Sharing" option.
• Select either:
  • "Just for me" or "Private"
  • "Share with school" or "Share with staff"
• This setting takes effect immediately when you save the prompt.

Changing Visibility Later

If you created a private prompt and want to share it:

• Go to "My Prompts"
• Find the prompt you want to share
• Click the edit or settings button (usually three dots or a gear icon)
• Change the visibility from "Just for me" to "Share with school"
• Save the change

The prompt now appears in your colleagues' "School Prompts" section.

When to Keep Prompts Private

Choose "Just for me" when:

• You're still testing a prompt and want to refine it first
• The prompt is specific to your classes and wouldn't be useful to others
• It contains personal teaching preferences that might not suit other teachers' styles
• You're experimenting with different approaches and want to keep drafts private
• The prompt is very niche or specialised to your specific teaching context

When to Share Prompts School-Wide

Choose "Share with school" when:

• The prompt works reliably well and you've tested it
• It's broadly useful to other teachers in your subject or level
• You want to contribute to building your school's shared resources
• The prompt demonstrates a best practice others could learn from
• It aligns with your school's teaching approach or priorities
• You want to save colleagues time by sharing what works

Building a Shared Resource Library

When teachers at a school regularly share effective prompts:

• Everyone saves time: No need to reinvent the wheel
• Quality improves: Teachers learn from each other's approaches
• Consistency grows: Common language and standards emerge across the school
• New staff benefit: Clear examples of how experienced teachers use CurricuLLM
• Collaboration strengthens: Shared resources build professional connections

Managing Shared Prompts

If you shared a prompt and want to make it private again:

• Edit the prompt's visibility setting
• Change from "Share with school" to "Just for me"
• It will be removed from others' "School Prompts" section
• You can still use it in your own "My Prompts"

Note: If other teachers already copied or used your prompt in their chats, they'll still have access to their own chat history, but they won't see it in the Prompt Starters section anymore.

Etiquette and Expectations

• Quality over quantity: Share prompts you've tested and know work well.
• Clear descriptions: Make sure your prompt title and tags help others understand what it's for.
• Give credit: If you adapted someone else's prompt, you might acknowledge that in the title or a note.
• School culture: Some schools encourage sharing everything; others prefer curated collections. Follow your school's approach.

Teacher Tips

• Start with private prompts while you're learning and experimenting.
• Once you've used a prompt successfully 2-3 times, consider sharing it.
• Review your "My Prompts" section each term and share ones that worked consistently well.
• Check your school's "School Prompts" regularly to see what colleagues are sharing.
• Use shared prompts as inspiration to create your own variations.

Everyday Example

Sharing prompts is like contributing to a staff resource room. You can keep some teaching resources in your own classroom for personal use (private prompts), but when you find something that really works, you might put a copy in the shared staff room (school prompts) so everyone benefits. Over time, the staff room becomes a valuable collection of proven resources that save everyone time and improve teaching quality.